Virtual Annual Meetings and Shareholder Forums


Annual  meetings and shareholder forums often come with high cost and low  participation. Many companies are now turning to video and audio webcasting  technology as the best-practices solution for more effectively managing  shareholder engagement while containing meeting costs. Webcasting technology  enables your shareholders to attend meetings, vote, ask questions and answer  surveys in a secure online environment.

Increase  Engagement Using a Virtual Shareholder Forum

Virtual meetings/forums are an efficient way to boost shareholder  participation without the expense and inconvenience of traveling. XYVID Pro  makes a lot of sense for companies where shareholders rarely, if ever, show  up at the live meeting. Financial institutions of all types are telling us  that they see a significant financial benefit from the move to some form of  virtual or hybrid meeting. XYVID Pro webcasting technologies assure effective  communication and virtual meetings of shareholders result in significantly  higher levels of participation.

Virtual shareholder forums are controlled online meetings for communicating  with validated shareholders in an interactive forum dedicated exclusively to  your company. Your executive team and board of directors can gather ideas,  receive important feedback and make corporate governance more  transparent.

  • Generate higher levels of  shareholder interaction, engagement and understanding
  • Improve the shareholder’s  ability to communicate directly with your company
  • Provide executive  management and board of directors with valuable insights
  • Improve your investor outreach  efforts by increasing the volume and type of shareholders involved, including  retail shareholders
  • Gain the ability to  enhance your shareholders’ experience throughout the year

How XYVID Pro Works: A Simple Viewing Experience  for Your Shareholders

  • Shareholders receive a  meeting invitation with an event registration url and instructions in their  regular proxy mailings or via email
  • Shareholders can  conveniently sign in and register from their home or office
  • A customizable meeting  page delivers streaming audio or video of the meeting, and also allows  shareholders to cast polls, enter questions and view additional company  messages
  • Meeting registration  pages can also include meeting overviews or welcome letters, speaker bios,  call-in numbers or links to other shareholder materials